1. General
Any individual or existing Swavalamban Yojana subscriber who has
completed 18 Years of age and is below 40 Years of Age on the day of applying can
open APY account in any authorized CBS Post Office. The contribution for APY
will be debited every month (if opted for monthly) or the first month of a
quarter (if opted for Qutrly.) or first month of the Half Year (if opted for
Half Yearly) from the subscriber Savings Account based on the Standing
Instruction provided by the subscriber in APY Subscriber Registration Form.
Under the APY, the subscribers would receive the fixed pension from Rs. 1000 to
Rs. 5000 per month (Rs. 1000, 2000, 3000, 4000 and 5000), at the age of 60
years, depending on their contributions. The contributions would vary as per
the age of the subscriber on the day of joining APY and the pension amount
opted by the subscriber. In addition, Government co-contribution (50% of the
total contribution or Rs. 1,000/- per annum, whichever is lower) will be made available
for 5 years, i.e., from the Financial year 2015-16 to 2019-20 for the
subscribers who join the scheme up to 31st December, 2015 and who are not
covered by any Statutory Social Security Schemes and are not Income Tax payers.
1.1 At Post Office Level, following activities are to be undertaken:
a. Acceptance of Subscriber Registration Application and issuance of acknowledgement.
b. Capturing of minimum registration details in APY Module.
c. Handle requests for the subscribers such as Subscriber Details Modification, Issuance of Transaction
Statement to the subscriber (based on request received)
d. Resolve the grievances/queries of the subscribers, if any
1.2 At Nodal Office Level, following activities are to be undertaken:
a. Download of PRAN Library from CRA system and updating in APY Module
b. Preparation &Upload of Subscriber Registration details in the CRA system
c. Receiving Response File from CRA system for Subscriber Registration
d. Upload Subscriber Contribution File (SCF) in the CRA system
e. Remit the contribution amount to the Trustee Bank as per the SCF uploaded in the CRA system (For APY,
Sansad Marg HO of Delhi Circle will be the Nodal Office)
2. Activities to be carried out at authorized CBS Post Offices.
1.1 At Post Office Level, following activities are to be undertaken:
a. Acceptance of Subscriber Registration Application and issuance of acknowledgement.
b. Capturing of minimum registration details in APY Module.
c. Handle requests for the subscribers such as Subscriber Details Modification, Issuance of Transaction
Statement to the subscriber (based on request received)
d. Resolve the grievances/queries of the subscribers, if any
1.2 At Nodal Office Level, following activities are to be undertaken:
a. Download of PRAN Library from CRA system and updating in APY Module
b. Preparation &Upload of Subscriber Registration details in the CRA system
c. Receiving Response File from CRA system for Subscriber Registration
d. Upload Subscriber Contribution File (SCF) in the CRA system
e. Remit the contribution amount to the Trustee Bank as per the SCF uploaded in the CRA system (For APY,
Sansad Marg HO of Delhi Circle will be the Nodal Office)
2. Activities to be carried out at authorized CBS Post Offices.
2.1 CBS Post Offices are being registered as NLCC for accepting subscription to APY. In first phase, all CBS HOs are being registered and list of CBS HOs with their NLCC number has already been sent to circles over mail from Director CBS. This will be extended to CBS SOs and then BOs under CBS Hos and SOs in a phased manner. Therefore, any Savings Account standing at any CBS SO or HO will be eligible for subscribing in APY but registration can be accepted only at authorized CBS HOs having NLCC number. For the time being, Accounts standing at BOs attached to CBS HOs and SOs should not be accepted for APY. SOP for handling Accounts standing at BOs attached to CBS SOs and HOs will be circulated separately.
2.2 Any
Postal Official (including GDS attached to any CBS HO or SO) can pursue either
a depositor having Savings Account in any EDBO/SO/HO migrated to CBS Platform
or any Indian Citizen who is ready to open a Savings Account in any such post
office which is migrated to CBS, to fill Atal Pension Yojana (APY) Subscriber
Registration Form to get Guaranteed Pension after attaining age of 60 Year by
paying Monthly/quarterly/half Yearly contribution as given in the attached
table. Any existing Swavalamban Yojana Subscriber can also apply for APY
registration on the prescribed form for Swalamban Yojana Subscriber. GDS who
have already enrolled for Swalamban Yojana and are in the age bracket of 18-40
years should be encouraged to join APY as there is no guaranteed Pension in
Swavalamban Yojana but in APY, Pension if guaranteed. Already deposited amount
in Swavalamban Yojana will be automatically transferred to APY PRAN Account.
2.3 It
has to be ensured that the Savings Account holder or Indian Citizen who wants
to open new savings account for this purpose has already completed 18 Years of
Age but not yet completed 40 years of Age (as per Date of Birth mentioned in
any of the KYC Documents showing date of birth). The Account Holder has the option to select
Pension Amount of his/her choice between Rs.1000/-, 2000/-, 3000/-, 4000/- and
5000/- per month. Contribution amount (monthly/Qtrly/Half Yearly) can be seen
from the attached table.
2.4 First
Contribution amount (as per table) will be deducted from the Savings Account
Balance on the day of successful registration. For, subsequent contribution, the
Savings Account Holder should be pursued to maintain balance (minimum balance+
Contribution amount as per table) in his/her Savings Account on any working day
of the month (if contribution is to be deducted monthly) or any working day of
the first month of a quarter i.e January or April or July or October ( if
contribution is to be deducted quarterly) or any working day of the first month
of a Half Year i.e January or July (if contribution is to be deducted Half
Yearly). If sufficient balance will not be available in Savings Account in the
required month, penalty fee will (@Rs.1/- per Rs.100/- contribution per month)
will be added to the amount of contribution be charged and deducted from the Savings Account.
2.5. Postal
Official (including GDS) who collects APY Subscriber Registration Form has to ensure that the depositor is above
18 Years and below 40 Years of age and has filled all fields with * mark. The
official will fill his/her own details in the Form at “ To be filled by the
official who collects form” part of the form and sign to become eligible for
incentive. Incentive will be payable only on the successful registration of the
subscriber.
2.6 When any POSB Account Holder or new
customer attends post office either directly or through any messenger, Counter
PA has to very carefully examine the Subscriber Registration Form and see that
all the mandatory fields are filled by the depositor/customer. If Form is
received through a Postal Official who has already filled details for becoming
eligible for incentive, the Counter PA or BPM has to countersign the Form with
name, designation, office of posting and HO from where pay is drawn to become
eligible for incentive of their part.
Note : Before Going to CAPY, Ensure Name and Date of Birth & other deatils in CIF are correct.
2.7 Counter
PA or Designated PA (CPA) at SO/HO will receive Subscriber Registration Forms for
APY or Subscriber Registration Form of Swavalamban Yjana Subscribers either at
the Counter or from other Postal Officials. Before doing data entry into the
Finacle menu CAPY, CPA will go to IES menu and verify signatures on the Form
(if depositor is literate) and tally signatures with signatures in Finacle. If
signatures are tallied, he will invoke Finacle menu CAPY and select functions
as ADD. Then enter Account Number in the relevant Field as shown in the below
screen shot:-
2.8 All account holders of Joint'B' account
can apply for registration with same Savings Account number but Account holders
of Joint "A' type of account are not eligible for registration through
same Savings Account. In case any of the joint account holder of a Joint'A'
type of Savings Account applies for registration, CPA, in addition to Account
number, has to enter CIF ID of the account holder also who wants to enroll for
APY as shown in the below screen shot:-
CPA will click on "GO" and
following fields will be auto-populated:-
2.9 If any of the mandatory field is not auto-populated or date of birth is populated as 1.7.1960 and Gender as OTHERS, PA has to go to CCRC to modify the CIF. While modifying CIF, user has to modify date of Birth as written on the Subscriber Registration Form, Correct the Gender, enter Mobile Number, E mail ID, Aadhar Number etc. and Supervisor has to verify the CIF Modification. Once this is done, PA will again go to the CAPY and enter Account Number and CIF ID (in case of Joint Account) to get all these fields Auto-Populated.
2.10 CPA has to ensure that account stands in
any CBS Post Office i.e SO or HO (not in
BOs attached to CBS SO or HO) and fill the following fields from the
Subscription Registration Form as shown below:-
(a) If
Married is ticked in the Form, Spouse (husband or wife) name entered in the
Form has to be entered in the SPOUSE NAME field. In the field Nominee Name,
name of spouse has to be entered and in the field, Nominee Relationship, Wife
or Husband has to be selected.
(b) CPA
should note that Nomination is mandatory. If subscriber is unmarried, he/she
has to fill nominee name and relationship in the form. From the Form, CPA has
to fill the details of nominee. If depositor has already made nomination in
Savings Account, that will be populated but these fields will be in editable
form and CPA has to replace the nominee details as mentioned in the
Subscription Form.
(c) Date of
birth is a mandatory field and will be populated from CIF level. If it is shown
as 1.7.1960, it should be first corrected in CIF Modification as mentioned
above.
(d)
Guardian's name is mandatory if nominee is minor. CPA has to see the date of
birth mentioned in the Form for minor and enter Guardian Name mentioned in the
Form in the relevant field.
(e) Income
Tax Payer Field will be shown as "NO" by default. CPA has to see the
tick mark entered in the Form in the relevant row and if it is ticked as
"Yes", CPV has to change this field to "Yes".
(f) In the field "Pension Amount", CPA
has to select the amount of pension as selected by the subscriber in the form.
(g) CPA has
to select Frequency of Installment in the relevant field i.e Monthly/Qtrly/Half
Yearly based on the Frequency of Contribution selected by the Subscriber in the
Form. CPA should not select the frequency of "Yearly" in the system.
(h) Based
on this selection, system will display the contribution. Customer/depositor may
be told that this amount will now be debited from his/her account and for
subsequent period, he/she has to keep this amount in the savings account over
and above the minimum balance.
(i) There
is a field of "Beneficiary of other Social Security Scheme" and
default value is "NO". CPA has to see the subscription form and if
subscriber has ticked as "Yes", the CPA has to modify the same to
"YES" in the relevant menu.
(j) After
entering all the data, CPV has to click in "VALIDATE" button. If any
mandatory field is still not filled or populated, system will go to that field.
Once system validate, the CPA has to click on "SUBMIT" and handover
the Form to Supervisor.
(k)
Supervisor will go to CAPY menu and select the function as "Verify".
All the data fed by CPA will be displayed. Supervisor should tally the data fed
by CPA with the Form and click on Submit. At this time, contribution amount
will be debited from Savings Account and PRAN No. will be generated and added
in the data.
(l)
Supervisor will note down PRAN NO. on the top of the form and sign in the portion "FOR OFFICE
USE" and put his/her designation stamp.
(m) CPA
will go to CAPY and inquire with the account number. He/she can see all the
data including PRAN No. on the screen. CPA will fill the ACKNOWLEDGMENT portion
of the Form from the data and place the same before Supervisor for signature
and stamp.
(n)
CPA will cut the acknowledgment portion
and hand over to the subscriber or who brought the form. In case of BOs,
Acknowledgment portion will be sent through BO Slip.
(o)
Subscription Registration Form should be kept in the Guard File of A4 size and
preserved with Supervisor.
(p) If Form
presented is of Swavalamban Yojana Subscriber, User will click of the relevant
field as YES and enter PRAN number in the relevant field.
2.11 Accounting
of the Amount Deducted.
(a) Amount
deducted for the new registration will be shown in the SB LOT and SB
Consolidation as withdrawal in the CBS HO where entry is made.
(b) CPA
will go to HFINRPT and generate report POST OFFICE REPORT OF SOCIAL SECURITY
SCHEMES by selected date and scheme type as APY to see the total amount
collected under APY and mention the amount in SB Cash to tally the accounts.
(c) For
subsequent deposits, an Auto Debit batch will run from 1st January
2016 at all CBS Offices on daily basis which will deduct the required amount from
Savings Account of the subscriber (as and when balance is there in the account).
This amount will not be included in the SB LOT and Consolidation of the SOL
where account stands instead, it will be included in the SB LOT (inter branch)
and SB Consolidation of Sansad Marg HO. A report has been configured in HFINRPT
which will show the account numbers from which amount is debited. This Auto
Credit report need to be generated by CBS Offices on regular basis and this
amount should not be accounted in the SB Withdrawal and APY Deposit.
(d) This
amount debited from Savings Accounts through batch will be accounted at Sansad
Marg HO for which procedure to be followed by Sansad Marg HO will be sent
separately. As and when any depositor/customer comes for inquiry about the
contribution deducted, CPA of any CBS Post Office can go to HACLI and provide
information to the deduction to the customer.
(e) If any
customer wants ledger copy of the APY Account, CPA has to go the NSDL Web Site
and generate the same. This can be saved in the desktop and print out can be
given to customer free of cost. Detailed
procedure for this is attached with the SOP.
2.12 Process
for claiming INCENTIVE for handling APY.
(a) At CBS HO, all Forms presented at
the HO Counter and successfully accepted would be handed over to designated
PA(s) who will enter these forms in MS Excel in the following format:-
Headers
Date-
Scheme:-APY
Data to be entered:-
Sl.No., Account Number, Name/Designation/Office of Posting/HO
from where pay is drawan of Postal
Employee including GDS who collected Form.
At the end:- Total No. of Forms
(d) Special Monitoring Cell at each
CBS HO at the end of each Year will prepare incentive bill of APY showing no.
of forms collected by each Postal Official (including GDS) and amount of
incentive against each official or set of officials before 15thApril
of each Year. Format of Incentive Bill is given Below:-
Year
Name of Postal Official (including
GDS)
No. of Forms collected/Handled in the
Year
Amount of incentive
Total Number of Forms collected in
the Year
Amount of incentive of HO Monitoring
Cell
e) This bill will be sent to
Divisional Head who will issue sanction against the Incentive Head of Account subject
to availability of funds (will be circulated in Accounting Procedure) and sent
back to HO. Divisional Office will send yearly
statistics to its RO/HO by 20th of April alongwith its Incentive
Bill to RO/CO. RO will maintain yearly statistics of the Divisions under it and
issue sanction of incentive bill of DO subject to availability of funds under
relevant head of account. RO will send its yearly data to CO by 30th
of April of the Year which will issue sanction of incentive Bill of RO subject
to availability of funds under relevant head. CO will maintain data of Forms
collected by all the Regions and issue sanction of Incentive for its own staff
subject to availability of funds under relevant head. CO will send yearly
statistics of Forms collected and incentive sanctioned to F.S Division of
Directorate and DAP by first week of the month of May.
(f) On receipt of Sanction from
Divisional Head, Accounts Branch of HPO will prepare Incentive Payment Bills
for the staff and charge these bills (after payment) in the APY Incentive.
(Accounting Head will be circulated in accounting procedure).
(g) F.S Division of Directorate would
maintain statistics of Forms Collected by all the Circles and raise its
incentive bill to Delhi Circle which will issue sanction from the relevant
head.
(h) DAP will issue sanction of
Incentive Bill for its own staff engaged for this activity and book the amount
under APY Incentive head.
(i) DDG(PAF) Directorate, on yearly
basis, collect information from DAPs on number of new APY Accounts Opened,
number of live APY Accounts as on 31st March, Amount of APY Contribution Collected, Amount
of APY Contribution sent to PFRDA. PA
Wing will raise the claim to PFRDA for release of APY Account handling charges
and on receipt of the same, book the incentive amount i.e Rs.60/- per new
account opened into Incentive Head of Account and remaining in the income head
of the Department. PA wing will issue sanction of its own incentive bill.
COLLECTION
OF REGISTRATION FORMS FROM POSB CUSTOMERS
Incentive
structure (per successful registration) for Atal Pension Yojana (APY)
APY :-
Any Postal Official
including GDS who bring APY Form- Rs.30.00
GDS BPM(additional work as
BPM if form is brought by any other official)-Rs.6.00
Counter PA (additional
work as Counter PA if form is brought by any other official)- Rs.6.00
Counter
Supervisor/SPM (For verification of forms presented at counter or received from
BO)- Rs.6.00
HO Special Monitoring Cell
Officials- Rs.4.00
Accounts branch of HO:-
Rs.1.00
Divisional Office
Monitoring Cell:- Rs.3.00
Ro/Co
Monitoring Cell:- Rs.1.00
Directorate Monitoring
Cell.:- Rs.1.00
DAP Monitoring Cell:-
Rs.1.00
Directorate Monitoring Cell (PAF)-
Rs.1.00
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